privacy policy

Know About Our Legal Duty

We believe in maintaining the privacy policy of your health information. Therefore, your Village Family Dental practice is required by applicable federal and state laws just like your other medical practices. We will also provide you with all the details regarding our legal duties, privacy practices, and all your rights related to your health information. It is quite necessary to abide by the privacy practices that are explained here until the time they are valid. We reserve the right to change our privacy practices and the terms of this notice at any time, only if such changes are permitted by applicable law. After making the necessary changes, we will make the new notice available if requested. You can ask for it anytime. You can directly contact us for more information.

An Insight Into Health Information

We reveal and use all the health information related to your payments, treatments, and healthcare operations.


To receive payments for the services which we will provide you, we will be using and disclosing your health details.


Your health information will be revealed to the physician/dentist, students, and all those who will be treating you.


You can give us a written note on using your health details for payment procedures, treatments, and healthcare operations. We will not proceed until and unless you hand it over to us.

Healthcare Operations

Your health information might get used or disclosed. It includes improvement activities, quality assessment, reviewing the competence, and so on.

Information To Family And Friends

To help you out with your healthcare, we will provide your health information to your family and friends. This will also help with the payment procedure. However, we will not go ahead with it until and unless you give us a green signal.

People Responsible For Your Care

We may also reveal your heal information to another person who is responsible for your care, he/she could be your representative as well. You can object if you do not want us to go forward with it.

Marketing The Services Related To Health

We may use the information of patients and contact you so that we can survey the patient’s experience. This will help us in understanding what you have liked about our services and where we can improve.

We can also ask a third-party service provider to get in touch with you on our behalf for doing the survey.

We will only send emails that are useful for and the ones which you want to receive. You will get an option of opting out whenever you receive a new email.


Cookies are stored on the user’s computer by the website, they happen to be encrypted texts. Our website also utilizes the technology of “cookie”. They help our website to recall all the information which comes to us. Cookies figure out the measured usage of several pages on a website and make our information more relevant.

They also provide functionalities such as payments of bills and online appointing.

We use two types of cookies, “persistent” cookies, and “session” cookies. Persistent cookies stay on your system until and unless you delete them while session cookies get deleted right after you exit from your website. We do not take the help of cookies to fetch your personally identifiable information but the ones which you provide us by yourself.

National Security

We can reveal the health details of the Armed Forces to military authorities if certain circumstances emerge. We may also disclose lawful and counterintelligence health information to authorized federal officials.

Victim Of Abuse

We can reveal your health detail if we figure out that you are a victim of any form of abuse. We will do so to save you from further threats.

Raising Funds

Your health details won’t be used for fundraising activities until and unless you ask us to do so.

Abide By Law

We will have to disclose or use the information related to your health if the law requires us to do so.

Reminding About Appointments

Your health information can get revealed or used to notify you about the appointments.

The Rights Of The Patients

Your Access

You will be allowed to take a look at your health information copies with limited exceptions. You can request us to provide copies in a format except for photocopies. We might charge for providing dental records and X-Rays.

Accounting Revelation

We will tell you about the times where your health information has got disclosed. We might charge you if you ask for it more than once within one year.

Raising Restrictions

If you want, you can request us to raise restrictions on disclosing your health information. We are not supposed to abide by the extra restrictions, therefore, we will follow our agreement if we do so.

Alternative Means Of Communication

Let us know if you want us to communicate with you regarding your health through alternative means. You must request for it in writing where you need to specify the other means of communicating.

Breaching Of Notification

You will be provided with a notification of a breach of unsafe PHI as instructed by the law.

Amendment Of Health Information

If you tell us, we will amend your health details. You need to file this request in writing, also mention the reason behind it.

Forms Of Receiving The Notice

If you get this particular notice via mail or on our website, you will also receive it in writing.

Questions Which Concern You

To get more information on our privacy practices, you call Village Family Dental’s HIPPA Compliance Officer at (972) 780-1919.

You can send us a written note to Village Family Dental, HIPAA Compliance Officer if you do not agree with our privacy policy or if you feel that we have violated any of the terms. You can also let us know if you don’t like our decision of getting access to your health details or the way we handle your response to a request which was made by you to restrict the usage of your health details or for using alternative options for connecting with you. You can also write to the U.S. Department of Health and Human Services, we will give the address if you raise a request.

You are bound to maintain the right to your health information and we strongly believe in that.

Village Family Dental